Prepared for Sky Management — ~1,800 units · Remote Landlord (QuickBooks for bills; ClickPay tenant payments, not connected).
Prepared by David Laskin · PM Automations.ai · david@hyprassistants.com
Each build in this proposal is self-contained — start with one, add others later, or take the set. Every price is fixed; overruns are on the vendor.
No system on violations — spreadsheets were about to be built just to keep track of what's going on
Defaulted summonses are sustained at the maximum penalty and accrue 9% annual interest, with nobody tracking payment deadlines
A staff member keys seven to eight Con Edison bills per building into QuickBooks, all day, every day
One running toilet doubled a building's quarterly water bill before anyone saw it
Assembling ledgers, notices, and case histories for outside counsel eats staff time on every eviction
| Where the money goes today | Annual cost |
|---|---|
| Violations & Summons Command CenterDefaults prevented, judgment interest stopped, hearing-date discipline on every summons — 20–50 prevented defaults or late payments a year × $500–$1,200 avoided per event — a missed OATH hearing is sustained at the maximum penalty, commonly a multiple of the scheduled amount, plus 9% annual interest; year one adds a one-time backlog cleanup · NYC DOB Compliance & Enforcement FAQ (nyc.gov); ViolationWatch ECB guide, Apr 2026 | $12,000–$60,000/yr |
| Utility bill processingThe working day of manual keying across ~600 bills a month — 6,600–7,800 bills a year × the $8.11 gap between manual and automated processing cost per invoice; the value arrives as redeployed capacity — the keying day returned to the portfolio as verification and exception review · Ardent Partners, State of ePayables 2025 ($10.89 manual vs. $2.78 automated per invoice) | $45,000–$63,000/yr |
| Utility anomaly detectionUsage spikes, duplicate charges, and estimated-read streaks caught the cycle they occur — 4–8 comparable events a year caught one billing cycle earlier × $1,500–$4,500 per event; DEP Leak Forgiveness credits qualifying spikes when documented promptly · The portfolio's own experience, as discussed on the call — one running toilet doubled a quarterly water bill; NYC Water Board FY2026 rate schedule | $6,000–$30,000/yr |
| Left on the table, every year it stays manual | $63,000–$153,000/yr |
All figures are directional estimates, not guarantees, and sit expressly outside the satisfaction guarantee. Figures cover the recommended Phase 1 scope only — the optional builds carry their own savings — and are trued up against real portfolio data after the first full billing cycle.
| Build | Fixed price |
|---|---|
| Violations & Summons Command Center Phase 1 — start hereNo system on violations at all — the portfolio's #1 stated priority; defaulted summonses hit the maximum penalty plus 9% interest with nobody tracking payment deadlines. | $6,000 |
| Utility Bill Automation & Anomaly Watch Phase 1 — start hereOne full-time staffer keys 7–8 Con Ed bills per building all day; a running toilet doubled a quarterly water bill before anyone saw it. | $9,800 |
| ↳ Recommended Phase 1 — Violations & Summons Command Center + Utility Bill Automation & Anomaly Watch | $15,800 |
| Eviction Filing Package PrepStaff time assembling ledgers and notices for the lawyers on every case. | $4,900 |
| Camera-Evidence Sanitation Dispute PackSanitation summonses issued after the condition was already cured, with no packaged proof for the OATH hearing. | $5,600 |
Fixed-price builds at AI-assisted speed — one price per build (the upper bound), and the signed price is final. The next slides walk each build; pricing options follow.
Every OATH/ECB summons against the portfolio is pulled daily from the city's own public dockets and becomes a tracked record — agency, building, hearing date, penalty, and status from docketed through cured, paid, or defaulted — with payments due (including judgments and the interest running on them) rolled up per building and per agency, hearing dates on the calendar, and reminders routed to the right person. 311 complaints are tracked per building as an early warning before anything becomes a summons. Summonses the city's own record puts in question — an observation logged outside a lawful enforcement window, or a cure already on file before the observation date — are flagged for hearing-prep review, where a person decides. Existing alert subscriptions stay exactly as they are; the command center cross-checks them against the city record. Includes verification of Remote Landlord and Jack Jaffa portal integration paths so records and work orders flow into the systems Sky Management already runs.
The headache it kills: No system on violations at all — the portfolio's #1 stated priority; defaulted summonses hit the maximum penalty plus 9% interest with nobody tracking payment deadlines.
One fixed price — overruns are on the vendor.
| Build (MVP) | 15h |
| Testing & edge-cases | 19h |
Collects every Con Edison and NYC Water Board bill the day it is issued: the system signs into the utility portals on the portfolio's behalf — every account, on a schedule — and retrieves each new bill directly. Charges are extracted and checked against that account's own history on the way in, with usage spikes, rate changes, and duplicate or estimated reads flagged the day the bill lands, not when the quarter closes; consumption is watched independently through Con Edison's Green Button Connect, the utility's own customer-authorized data channel. Clean bills post to QuickBooks automatically; anything flagged goes to a review queue for a person's sign-off before a dollar moves. The working day currently spent keying seven or eight accounts per building becomes a review role: the system does the typing, and the person who knows the portfolio decides what's right. Setup includes putting the portfolio's utility access in order — consolidating web profiles, enrolling accounts in e-billing, and authorizing the data channel — as a scheduled onboarding workstream.
The headache it kills: One full-time staffer keys 7–8 Con Ed bills per building all day; a running toilet doubled a quarterly water bill before anyone saw it.
| Phase | Hours | Price |
|---|---|---|
| Stage 0 — Utility access onboardingWeb-profile inventory and consolidation across the portfolio's accounts, e-billing enrollment, verification-code routing set per profile, and Green Button Connect authorization — scheduled with the office as a workstream, not left to chance. | 8h | $1,400 |
| Stage 1 — Bill retrieval pipelineAuthenticated retrieval from the Con Edison and NYC Water Board portals: persisted sessions, verification-code handling, notification-triggered and scheduled pulls across every account. | 20h | $3,500 |
| Stage 2 — Extraction, anomaly engine & QuickBooks postingCharge extraction with confidence gating, per-account baselines fed by Green Button Connect usage data and 12–24 months of backfilled history, and automated QuickBooks posting with duplicate-proof bookkeeping. | 16h | $2,800 |
| Stage 3 — Real-data hardeningTwo providers, dozens of bill formats, ~600 bills a month: the reliability work that makes straight-through processing trustworthy. | 12h | $2,100 |
| Total — fixed | 56h | $9,800 |
Assembles the filing package for each case moved to the eviction queue — ledger, notices, and case history — formatted to the requirements of Sky Management's attorneys, and delivers it to the assigned firm with confirmation tracking, so counsel receives a complete file instead of building one. Every package passes a staff review before it leaves, and moving a case into the queue is a deliberate staff decision — nothing enters the eviction path automatically.
The headache it kills: Staff time assembling ledgers and notices for the lawyers on every case.
One fixed price — overruns are on the vendor.
| Build (MVP) | 13h |
| Testing & edge-cases | 15h |
Residential sanitation summonses can only be issued during two one-hour windows each day — 8:00–9:00 AM and 6:00–7:00 PM (DSNY rule §15-01) — so for camera-reachable buildings the system quietly archives exactly those windows every day and keeps 90 days of them. When a sanitation summons lands in the command center, the system reads the cited observation time, confirms it falls inside a lawful enforcement window, and reviews the footage in reverse from that moment to establish when the condition first appeared. If the frame at the cited time shows a clean curb line, that is the evidence that wins at OATH; if debris was dropped by a passerby moments before, the deposit clip goes in the package; and if the footage shows the condition had been sitting there, the system routes a super instead of a losing hearing — the review decides dispute or cure, case by case. Every package ships with time-verified stills, the first-appearance clip, and a completed statement ready to file. Buildings on local-only recorders receive a step-by-step retrieval runbook so the same package can be assembled by hand.
The headache it kills: Sanitation summonses issued after the condition was already cured, with no packaged proof for the OATH hearing.
One fixed price — overruns are on the vendor.
| Build (MVP) | 14h |
| Testing & edge-cases | 18h |
An interactive preview of the platform this proposal describes — the modules below, populated with sample data, clickable end to end.
Every price below is fixed — if a build runs over its estimate, the overage is on the vendor. Payment is owed only against accepted checkpoints; work that does not do what this document says it does is corrected at no charge before its invoice is issued.
Everything is billed at the standard rate of $175/hour, as a fixed price per build.
One-time, owned in perpetuity. Invoiced against accepted milestones — the schedule follows on the next page. Includes 60 days of post-delivery troubleshooting.
Lower cash up front — one setup payment on signing, then a flat ongoing monthly subscription with hosting, monitoring, and support always included. Cancel anytime.
At the conservative floor of the cost-of-doing-nothing table alone, the $15,800 Phase 1 pays for itself in about 3 months.
| Acceptance milestone | Value |
|---|---|
| M1 — Kickoff & integration verificationSigned acceptance received; system access confirmed and integration paths verified | $3,150 |
| M2 — Violations & Summons Command Center liveAccepted running on live portfolio data against the criteria in the build table | $4,800 |
| M3 — Utility Bill Automation & Anomaly Watch liveAccepted running on live portfolio data against the criteria in the build table | $7,850 |
| Invoice | Amount |
|---|---|
| 1 — KickoffAcceptance of M1 (non-refundable) | $3,150 |
| 2 — Core liveAcceptance of M2 | $6,350 |
| 3 — FinalAcceptance of the final milestone and the full selected scope | $6,300 |
Invoices are net-15 and sum exactly to the $15,800 recommended scope. An optional build selected on the acceptance page adds its own milestone and invoice on the same terms. Under the subscription option, the setup payment is due at kickoff in place of this schedule.
| Build | Own it outright | Subscription (setup + /mo) |
|---|---|---|
| Violations & Summons Command Center | $6,000 | $1,950 + $325/mo |
| Utility Bill Automation & Anomaly Watch | $9,800 | $3,185 + $531/mo |
| Eviction Filing Package Prep | $4,900 | $1,593 + $266/mo |
| Camera-Evidence Sanitation Dispute Pack | $5,600 | $1,820 + $303/mo |
Subscription: the build price carries a 30% service charge covering hosting, monitoring, and support — billed as 25% setup on signing plus a flat ongoing monthly. Bug fixes, troubleshooting, and a small monthly allowance of tweaks are always included. No fixed term; cancel anytime.
These third-party service costs are billed exactly at the provider's charge — no markup. Items marked volume-dependent scale with usage.
| Item | Est. monthly | Volume-dependent |
|---|---|---|
| Cloud hosting & database (app, workers, storage, backups) | $50–$90/mo | No |
| AI processing (≈600 bills/mo parsed + summons intake + dispute drafting) | $40–$90/mo | Yes |
| Notifications — SMS & email (hearing reminders, super dispatch) | $10–$25/mo | Yes |
Confirming opens a pre-filled email to David Laskin recording the selection — the countersigned acceptance page in the accompanying document completes the engagement. Selections here are not binding.
The confirmation email is ready in your mail app — press send to deliver it.
Builds are selected and confirmed on the acceptance page accompanying this proposal — or interactively on the hosted version at proposal.skyc.pmautomations.ai.
David Laskin · PM Automations.ai · david@hyprassistants.com · proposal valid 30 days from issue
Future automations worth scoping once the builds above are live. Indicative only — expressly outside the signed scope, never on the acceptance checklist.
Legally compliant rent reminders by call, email, or text after a set date; promise-to-pay terms logged; non-responders escalated to staff. Earlier collection on the share of 1,800 units paying late each month.
$5,500–$8,000 indicative, non-binding
24/7 call intake in English and Spanish with routine/urgent/emergency triage and on-call escalation until a super confirms — after-hours coverage without an answering service.
$7,000–$10,500 indicative, non-binding
Receipts arriving by email matched automatically to their work orders and filed; clerical matching hours across a 1,800-unit portfolio returned to the office.
$3,500–$5,500 indicative, non-binding